Privacy Policy

Updated: 12th February 2026

1. Who We Are

Outlook Publishing Ltd (“Outlook Publishing”, “we”, “us”, “our”) is an international B2B publishing and media company. We produce digital magazines, sector publications, newsletters, editorial content, and partner-led campaigns across multiple industries.

We act as a data controller in respect of personal data processed through our websites, publications, marketing activities, and commercial operations.

If you have any questions about this Privacy Policy or how we handle your information, please contact:

Email: [email protected]
Registered Office: Norvic House, 29-33 Chapelfield Road, Norwich, Norfolk, NR2 1RP, United Kingdom

Where required by law, you may also lodge a complaint with your local data protection authority.

2. Scope of This Policy

This Privacy Policy explains:

• What personal data we collect
• How and why we use it
• The lawful basis for processing
• When we share it
• How we safeguard it
• Your rights in relation to it

This policy applies to:

• Visitors to our websites
• Subscribers to our newsletters and publications
• Business contacts
• Clients, advertisers, sponsors and suppliers
• Individuals featured in our editorial content
• Prospective partners contacted for commercial purposes

Our websites and publications are intended for business audiences. We do not knowingly collect personal data from children.

3. The Types of Data We Collect

Depending on how you interact with us, we may collect:

Contact Information

• Name
• Job title
• Company name
• Business email address
• Business telephone number
• LinkedIn or other professional profile links

Business Relationship Data

• Records of communications
• Editorial participation details
• Advertising or sponsorship agreements
• Lead generation engagement data
• Marketing preferences

Transaction Data

• Billing contact information
• Payment details (processed via secure third-party providers)
• Contract history

Technical and Usage Data

• IP address
• Browser type and device information
• Page views and engagement metrics
• Referrer URLs
• Cookies and analytics data

We use Cloudflare Analytics and related tools to understand website performance and visitor behaviour in an aggregated, non-intrusive manner.

We do not intentionally collect special category data (such as health data, biometric data, or political beliefs).

4. How We Collect Personal Data

We obtain personal data through:

• Direct contact via email, phone, forms or social media
• Newsletter subscriptions
• Event registrations
• Editorial interviews
• Commercial enquiries
• Advertising and sponsorship discussions
• Publicly available professional sources (e.g. company websites, LinkedIn)
• Third-party B2B data providers where lawful

We may also collect technical data automatically when you access our websites.

5. Why We Use Personal Data

We process personal data for legitimate business purposes, including:

Publishing and Editorial Activity

• Producing company features and interviews
• Creating sector-specific content
• Promoting industry leaders

Marketing and Communications

• Sending newsletters and publication updates
• Sharing industry insights
• Promoting events and sector campaigns
• Email marketing

Lead Generation for Commercial Partners

A core part of our business model involves introducing relevant business contacts to selected commercial partners.

Where appropriate and lawful, we may:

• Share business contact details with a partner in connection with a campaign
• Provide aggregated audience insights
• Facilitate introductions between professionals and solution providers

We do not sell personal data in bulk databases. Any sharing is structured, purposeful, and aligned with business relevance.

Sales and Business Development

• Managing client relationships
• Delivering advertising and sponsorship services
• Contract administration

Website Management

• Improving performance and user experience
• Monitoring security
• Analysing engagement trends

Legal and Compliance

• Preventing fraud
• Meeting regulatory obligations
• Enforcing contractual rights

6. Lawful Basis for Processing

We rely on one or more of the following legal grounds:

• Legitimate interests – operating and growing a B2B publishing and media business
• Performance of a contract – where we provide services to clients or partners
• Consent – where required for certain marketing communications
• Legal obligation – compliance with regulatory requirements

When relying on legitimate interests, we conduct internal assessments to ensure processing does not override individual rights.

7. Marketing Communications

We may contact you by email, phone or LinkedIn regarding:

• Editorial opportunities
• Sector publications
• Advertising and partnership opportunities
• Industry updates

You may opt out of marketing communications at any time by:

• Clicking the unsubscribe link in emails
• Contacting us directly

Opting out of marketing will not affect essential service communications.

8. Data Sharing

We may share personal data with:

• Commercial partners involved in relevant campaigns
• Advertising clients (where introductions are part of a structured engagement)
• Service providers (CRM systems, marketing platforms, analytics tools)
• Salesforce
• Brevo
• Mailchimp
• IT infrastructure providers
• Professional advisers
• Regulators or authorities where legally required

All third-party providers are required to process personal data securely and only for specified purposes.

We do not sell personal data as a standalone commercial asset.

9. International Transfers

As a global publishing business, we may transfer personal data outside your country of residence.

Where transfers occur internationally, we ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses
• Transfers to jurisdictions with adequacy decisions
• Contractual and organisational protections

10. Data Security

We implement technical and organisational measures designed to protect personal data from:

• Unauthorised access
• Loss or misuse
• Accidental destruction

Access to personal data is restricted to individuals with a legitimate business need.

11. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

• Maintaining business relationships
• Supporting editorial archives
• Meeting legal and accounting obligations

Retention periods vary depending on the nature of the relationship and applicable law.

12. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data
• Request correction
• Request deletion
• Object to processing
• Restrict processing
• Request data portability
• Withdraw consent

To exercise your rights, contact us using the details provided above.

We may need to verify your identity before responding.

13. Cookies and Analytics

We use cookies and analytics technologies to:

• Ensure website functionality
• Monitor performance
• Understand engagement trends

For further information, please refer to our separate Cookies Policy.

14. Updates to This Policy

We may update this Privacy Policy periodically to reflect operational, legal or regulatory changes.

The latest version will always be published on our website.

Outlook Publishing Ltd

Norvic House, 29-33 Chapelfield Road
Norwich, Norfolk, NR2 1RP, United Kingdom
Tel: +44 (0) 1603 804 440